AISES Mobile App Competition

Sponsored by Intel

The American Indian Science and Engineering Society (AISES) is accepting proposals from current student members to create, with the guidance from AISES staff and Intel developers, an app to assist in improving communications to the AISES members community. 

AISES is requesting current student members register and submit a proposal.  The selected team will receive free registration to the 2016 AISES National Conference in Minneapolis, MN. (up to three members, teams can consist of more than three members, but AISES will only pay for up to three members to attend) and $1,500 in scholarship funding for undergraduate or graduate studies. (Total of $1,500 scholarship must be split if team has multiple members).

Questions
Should you have questions about this Request for Proposals, please do not hesitate to contact Lisa Paz, Director of Membership and Communications by phone at (505) 765-1052 ext 112 or by email at lpaz@aises.org.

Request for Proposals 

About AISES

AISES’ mission is to substantially increase the representation of American Indians, Alaska Natives, Native Hawaiians, First Nations and other indigenous peoples of North America in science, technology, engineering and math (STEM) studies and careers.

Founded in 1977, with a rapidly expanding membership of more than 3,500 individual members, the American Indian Science and Engineering Society (AISES) sustains 186 chartered college and university chapters, 14 professional  chapters, and 158 affiliated K-12 schools supporting American Indian students the critically needed disciplines of Science, Technology, Engineering and Math (STEM).

Services Needed

Applicants will be designing a mobile app for use by the AISES membership and staff to share updates, information as well as serving as the primary app for AISES events.  The app must fit within AISES current brand and graphic design standards AISES expects that the app will be rolled out in phases adding new features over time.  During the startup phase of the app, AISES is looking for the following features:

Membership Communications:

  • Member Forum: The app will feature a forum where AISES members can interact with each other and share information by membership group and topic. 
  • Announcements: A platform for AISES staff to share announcements including: E-mail announcements, newsletters, and E-opportunity Announcements.  This feature will have push capabilities. 

Event Capabilities: The app will serve as the primary communication platform during AISES events including the AISES National Conference, Regional Conferences and AISES Leadership Summit.  AISES is looking for the following event capabilities from the app:

  • Event Wall: A social media like wall where AISES members can share their experience at the event, “check in” to sessions and exhibitor booths, upload photos, as well as interact with other participant and “like” their posts.
  • Agenda: Ability to upload the event agenda including session location, time, and descriptions as well as links to speaker bios and surveys.
  • Event Surveys: Allow participants to take surveys through the app for individual sessions and the overall event.  Surveys results must downloadable in excel or csv format. 
  • Speaker Bios: Ability to upload information about speakers including bios, photos, and links to external information.
  • Sponsorship: Ability to brand aspects of the app to highlight event sponsors.
  • Venue Map: Ability to upload a map of the conference venue including the location of exhibitor booths.
  • Exhibitor Virtual Booth: Allow exhibitors to upload information about their company, share photos and information and collect participant information when they visit the physical booth.
  • Gamification: An interactive game where participants are awarded points based on their interaction with the app during the event.  Includes a leader board where those with the most points are highlighted. 

Future App Capabilities: After the app is launched AISES would like to continue to grow the application’s capabilities through new features and add-ons.  In future releases AISES would like the app to interface with AISES’ website, communications platform, job board and scholarship database.  These features will not be required during the startup phase of the mobile app but are given so that applicants can consider them when choosing back-end systems. 

Operating Systems: The application will run on both Android and iOS platforms and include an HTML 5 version for desktop and windows users.  The selected team will assist AISES staff in publishing the final app to the Apple and Android stores.

AISES Mobile App Competition
Sponsored by Intel

We invite teams to register with us for consideration. AISES staff members will work with you and your team to complete the full proposal for the AISES Mobile App contest.  Full proposals are due March 31, 2016.

To register for the competition please fill out the fields below.  AISES will accept full proposals until March 31st.

Timeline and Selection Crietera

  • Now – Jan 30: Registration - see registration tab
  • April 15: Deadline for Proposals, Send to Lisa Paz at lpaz@aises.org.
  • April 17: Winning Proposal Selected
  • April 17- July 30: Development of Application (With support from AISES IT Officer and/or Intel Team Members)
  • October 15: Launch of AISES Mobile Application
  • November: Students attend 2016 National Conference

Selection Criteria: AISES staff will convene an internal review committee to select the winning team based on team experience, ability to complete the project during the timeline, and other information collected in the proposal.  AISES staff may contact teams for additional information during this process.

Bonus Points: Additional points will be awarded for those that use the Intel XDK tool.  The tool is free to use. The tool is not required but bonus points will be added to the submission if plans are to use the tool. (See information on the Intel XDK tool HERE). If you are interested in participating in a call to learn more about the Intel XDK tool, please RSVP by email to Lisa Paz (Lpaz@aises.org) before September 18.

Full Proposal

AISES will collect proposals through a form application

The application will collect the following information:

Team Background & Capabilities: Applicants will list the members of their team, their duties during the app design process and previous experience with designing developing apps and programming.  Experience includes coding languages, design platforms, examples of previous projects, design portfolios, as well as any previous awards and distinctions.  Teams should designate a team leader who will be responsible for communications with AISES staff.  All team members must be current AISES members.

Design Approach: Based on the Services Needed section of the RFP detail your team’s approach to designing the mobile application.  Indicate your method for collecting necessary data from AISES staff and your process for implementing the design. Please indicate what platform(s) or back end systems the app will be designed on. Also indicate any risk variables and/or concerns about the app design or implementation. 

Budget and Resources: AISES can provide resources for the design of the mobile app including server/hosting capabilities for the app and/or database.  Please provide a detailed list of the resources needed to complete the project as well as an estimate of the cost of these resources.

Detailed Timeline/Work plan: Provide a detailed work plan based on the overall time section 1.4 of the RFP.  Please include dates for completion of work, relevant steps that will be taken to complete this work and who will be responsible for completion of work.  Please also indicate any information that will be needed from AISES staff for the completion of the mobile application.

Ongoing App Improvement and Management: Please indicate a plan for the application management and any suggestions for feature add-ons/improvements.

Bonus: Indicate any plans to use the Intel XDK tool. The tool is free to use. (See information on the Intel XDK toolHERE). 

DOWNLOAD THE APPLICATION HERE